• 2021-2022 Practices and Guidelines

    2022-2023 Practices and Guidelines



    Grades 1 – 4

    8:20-8:30 AM - Supervision Begins on the Playground only

    8:30 AM - Doors Open

    8:37 AM - School Begins (M-F)

    11:10 AM-12:12 PM - Lunch(M)

    11:25 AM-12:27 PM - Lunch(T-F)

    2:45 PM - School Ends (M)

    3:15 PM - School Ends (T-F)



    8:45 AM -  School Begins (M-F)

    11:10 AM-12:12 PM - Lunch and Half Day Dismissal (M)

    11:25 AM-12:27 PM - Lunch and Half Day Dismissal (T-F)

    2:10 PM - Extended Day Dismissal

    3:15 PM - Extended Play Dismissal



    Practices & Guidelines 2020-2021

    Practices & Guidelines 2019-2020 


    1. ABSENCES: The school must receive a written note, email, or a phone call (847- 446-1062— 24- hour voice mail) by 8:00 a.m. on the day of a child's absence from school for any reason (12:15 p.m. for afternoon absence and 12:00 p.m. on Monday). By law, we must account for each child 2 times/day. Children who are ill in the morning should not return to school in the afternoon unless their morning absence and permission to return have been discussed with the school nurse at 847-446-1062, before 11:30 a.m. Reporting your child's absence assures you and the school that your child is in safe hands. If a child has been in school in the morning and does not return in the afternoon, please be sure to call the school


    1. UNEXCUSED ABSENCES: While we understand exceptional circumstances do occur, we generally discourage family vacations and other unexcused absences. Children miss valuable class time and discussions when they are absent. This missed time cannot be recovered through make-up homework.


    1. TARDINESS: Students in Grades 1-4 are expected to be in their classrooms and ready to start the day at 8:37 a.m. and at 12:27 p.m. (T-F) and 12:12 p.m. (M). Even a few minutes of lost class time can cost your child a connection with his/her class or important instructional time. It is so important for your child to be ready and organized—not rushed— when he or she starts the



    1. APPOINTMENTS: If a student has an appointment during school hours, he/she must bring a note from home, or an email, if he/she is to be excused from school. When leaving from and returning to school at these times, the adult transporting the child must sign the child out/in at the entrance monitor desk located just inside the front entrance. Students must wait at the front desk for their



    1. EARLY RELEASE (MONDAYS): All Winnetka Public Schools dismiss early every Monday to provide teachers with time to collaborate around student learning. This time is essential to ensure a high quality educational experience for your child. Skokie and Washburne Schools dismiss at 2:30 p.m. and the elementary buildings (Crow Island, Greeley and Hubbard Woods Schools) dismiss at 2:45 p.m. every



    Children in grades K-2 may ride bicycles and all other “wheels” to and from school with adult supervision. Children in grades 3 and 4 may ride unsupervised. Please provide locks and helmets. Bikes must be walked on school grounds. Roller blades and Razor scooters must be carried on school grounds. All bicycles should be registered with the Winnetka Police Department. Students in Grade 2 will be able to take a bicycle safety test as part of our Bike Safety Check in late spring. They will then be able to cycle to school for the remainder of the year.



    Bus service is provided on a fee basis and is offered via multiple buses. Parents should note that the children are not usually supervised, except by the driver. Guests may ride the bus with regular bus riders if both children provide a note dated and signed by a parent. The entrance monitor will issue a bus pass to the guest rider. Regular riders who are taking a different bus or getting off at a different stop on their usual bus, also require notes and a bus pass. Students are dropped off and picked up on the Burr side of the school. Please note that a maximum of 5 guest rides is allowed for a non-fee paying rider.



    Students may NOT use cell phones or smartwatch features at school. Student cell phones must be turned off and kept in back packs during school hours. Students may use their cell phones and smartwatch features after school hours outside of the school building. The school is not responsible for any lost or damaged devices.



    This fee-based program offers care to Hubbard Woods School children at The Skokie School during non-school hours (7:00–8:30 a.m. and 3:15–6:15 p.m.). For program questions or attendance changes, call 847-501-4025 (until 2:30 p.m.), or 847-372-5704 (cell) 847-501-4814 (Skokie lunchroom) (3:15 p.m.-6:00 p.m.)



    Reporting to parents is done primarily through conferences and written reports. Conferences for students in grades K-4 are held two times a year. Additional conversations may be initiated by either the teacher or the parent. The October conference will be a goal-setting conference. You will receive written documentation during the February Conference period and a final report at the end of the school year.



    Special education services are available through the Winnetka Public Schools Department of Student Services. If it appears that a child needs assistance through the Department of Student Services, parents will be contacted. Students may be referred by for the following services:

    • Speech/Language: There is a full-time and part-time speech and language clinician at Hubbard
    • Social Work: There is a full-time social worker who works with individuals and small groups or entire
    • Psychologist: There is a full-time psychologist at Hubbard
    • Learning Behavior Specialist: These special education teachers work with students with learning disabilities. Number on staff is determined by case
    • Occupational and Physical Therapy and Adaptive Physical Education services are available to students as needed through contracted



    You will receive an automated phone call from the District Office for announcements of closings, transportation interruptions, equipment breakdown, etc. Emergency notifications will also be posted on the District website



    Be sure to sign and return the permission slip your child brings home before each field trip. This is a legal requirement. Please see Board Policy 6:240 (Field Trips and Recreational Class Trips) for further information. Parent chaperones will be required to read and sign a Parent Chaperone Guideline form each time they accompany a field trip.



    1. NURSE: The Hubbard Woods nurse is in the Health Office daily from approximately 8:00 a.m. until 3:30 p.m. Please call the nurse with any questions or concerns you have regarding your child’s health. Please notify your nurse before the start of the school day if your child will be absent due to illness or injury at 847-446-1062; this is a 24-hour voicemail. All communicable diseases should be reported to your nurse regardless if they occured over the weekend, during vacation or on a school day. Please review the District Health Guidelines which are located on the District website or on your SNAP portal account. Please keep in mind that students must remain fever free for a minimum of 24 hours, without fever-reducing medications before returning to school. Students also need to remain home for a minimum of 24 hours after their last vomiting 
    2. SNAP Portal: This health portal allows for the exchange of health information in a fast and secure way. Parents can easily access the portal from their device to review and update health information, sign and submit forms, upload medical documents, and more. To access the portal, go to An email was sent from that provided you with your username and password. If you have any questions, contact the school
    3. ALLERGIES: Food allergies present a serious health risk for some of our students. In providing a safe school environment, we ask that all classroom snacks be nut free. If the designated classroom has additional food allergies we ask that all foods be free of that allergen as well; teachers will provide parents with allergen information at the beginning of the school year. It is also requested that all foods brought into school for sharing with the entire class be pre- packaged, labeled, and nut-free. This includes foods manufactured in facilities and/or processed on equipment with nuts due to the risk of cross- contamination. All food brought into the building for sharing should be checked by the school nurse and/or school principals. Please do not bring in homemade treats or restaurant/bakery foods that do not have a label. Dunkin Donuts is not allowed. Non-food items such as stickers or books are encouraged for classroom treats and celebrations. Birthday celebrations are to be discussed in advance with your child’s teacher. If your child’s class will be using food as part of their curriculum, a permission form with an ingredient list will be sent home for parent/guardian signature. If your child is diagnosed with a food allergy, please meet with your school nurse prior to the start of the school year. Please remind your child that students should not share food among themselves. Please contact the Health Office with any questions. Please refer to the district website ( for more detailed information about our Food Allergy Management Plan (School Board Policy 7:285 - Note: The Food Allergy Management Plan is under review and will be updated for the 2019-2020 school year).
    4. HEALTH FORMS: All health forms are located on the district website, or on your SNAP portal account under forms.
    5. EMERGENCY PROCEDURE: In case of an emergency, paramedics are called immediately. A call will then be made to the parents. If neither parent can be reached, the adult designated in the emergency information and the family physician are contacted. If it is necessary to transport the child to a hospital, the paramedics can go to one of the following hospitals: Evanston (all head injuries), Glenbrook, or Highland Park. If you have a preference of hospital, please note this in your child’s emergency information. However, in a life or death situation, the paramedics must transport the child to the nearest hospital, which is Evanston.
    6. PEDICULOSIS OR HEAD LICE: is not a health problem. Head lice can be a nuisance but they have not been shown to spread disease. The Winnetka Public Schools implements consistent practices that are adopted and informed by the American Academy of Pediatrics and the National Association of School Nurses. The district does not implement a no-nit policy. More information is available in the health office and on the district website.
    7. MEDICATION IN SCHOOL: Students should not take medications during school unless it is necessary for the health and well-being of the student. When the student’s attending physician and parent believe that it necessary for medications to be administered during school hours the parent is to notify the school nurse. A completed Medication Permit is required for all medications, including over- the-counter medications; medication will not be administered without the permit. Medication must be brought in to the nurse by the parent; students are not allowed to carry medications to and from school in their backpacks unless they are rescue or emergency medications that have documented parent and physician consent. Any medications found that are not permitted will be confiscated and will not be


    Prescribed Medication

    • First-time dose of a medication new to the student will not be
    • All medication must be brought in by the parent in its original container, properly labeled by the pharmacy. Parents must supply any special equipment necessary to administer

    Over-the-Counter Medication:

    • All over-the-counter medication is treated the same way as prescription medication. A separate permit must be completed for each
    • The medication can only be given as directed by the manufacturer and must be FDA
    • Medication must be provided in its original packaging with the student’s name written on the



    Students are expected to participate in KW. If your child is physically unable to participate in physical education or recess they are required to provide a note to the school nurse. Injuries or illnesses that prevent a student from participating in KW for more than 3 days may require a note from their attending physician. It is preferable to excuse a child from an aspect of KW (running, for instance) rather than from KW altogether. A pair of gym shoes should be kept at school for KW. They should be clean and marked clearly with the child’s name.



    The lost and found is located in the main hallway by the front entrance. Be sure to label your child's clothing with his/her name. Clothes not claimed will be donated to charity periodically. This usually occurs after winter and spring breaks.


    The day includes a lunch period long enough for all students to go home to eat. If your child is staying at school for lunch they must register annually during online registration, or at the District Office. Weather permitting; the children go outdoors for supervised play either before or after their scheduled time in the lunchroom.

    1. During online registration, parents may elect to have their K (EDK) through 4th grade children stay at lunch for school for all or for some of the days of the week. Parents also have the option of purchasing milk or juice for their children on the days they stay at school for
    2. If a child who is registered for the lunch program opts not to stay for lunch on the day s/he is enrolled (except due to an absence from school), s/he must bring a written note to the school office by 11:00 a.m. or an email from home sent to notifying that s/he will not be staying for lunch. Children who are signed up for the lunchroom program are not to leave school grounds unless notice is given. Parents will be notified if their child has an unexplained absence from the lunch
    3. Children who stay at school may bring a lunch from home or participate in the hot lunch program offered through the PTO. Parents are requested not to bring their child a lunch from McDonalds, Panera, or other area
    4. Children who leave school during lunch must be under adult supervision. They may return at 12:20 m.

    Kiddos Lunch Program

    The PTO offers students the option of purchasing lunch through Kiddos, a restaurant- based managed lunch program. Kiddos is a lunch management company that works with local vendors to provide balanced, kid-friendly meals. All of Kiddos meals are made daily using fresh ingredients. The cost of each lunch is $5.25. Kiddos lunches are available on most days students are in school throughout the year except for Pizza Fun Lunch Fridays and World Travelers’ Lunch days. For more information please visit the Hubbard Woods PTO website or



    The office is open on school days from 8:00 a.m. – 4:00 p.m.


    Per Village Ordinance 6.08.020 - Responsibilities of Dog Owners, point # 3, dogs are not allowed on school property during school hours (8:00 AM – 4:00 PM) and during the hours of school events. The only exception is for registered support animals.


    Please call the entrance monitor, Rosa Kanellos, with important messages for students before 11:00 a.m. and/or before 2:45 p.m. to allow her sufficient time to relay them to the children. Please arrange playdates before the school day begins.


    Hubbard Woods School Principal Beth Carmody sends out HW E-Notes every Monday to Hubbard Woods School families.


    The Item, the PTO school newsletter, is emailed to HW families every other week. The deadline for notices to go into the newsletter will be posted in each issue. Please email submission to


    No weapons or their facsimiles are allowed on school property or on the buses at any time, even as part of costumes.


    Parents are welcome to visit HW. Please arrange a time in advance for you and the teacher. Please respect the integrity of the instructional process—do not “drop in” the classroom during instructional hours. Visitors must present a valid driver's license or state issued ID and sign in with the receptionist at the front desk upon arrival for every visit. Visitors will be issued a lanyard to wear while they are on school property. Please return these to the front desk before leaving school grounds.

    TRAFFIC (click to see traffic map) 

    • There are designated pick-up spots. Grades 1-4, A-L is in front of school on Chatfield and M-Z is along the south side on Laurel near the antique “muscleman” play Please pull as far forward as you can when picking up or dropping off your children.
    • A-L Cars MUST enter Chatfield Road from Green Bay Road, not Burr or
    • M-Z cars MUST enter along Laurel Ave. via the south side of Mann Park. Do not enter from
    • Do not block street access. There must be a clear lane for vehicles to get
    • Drivers should stay in their Staff and volunteers will assist with the car doors. If you want to take your child out of the car yourself, you need to park.
    • Children MUST enter and exit cars on the school side

    Kindergarten Pick-up/Drop-off (Homeroom teacher will communicate specific details.)

    • Half of our students will use the Kindergarten Please enter on Gordon Terrace. Queue should form on the west side of Gordon Terrace once the circle is full.
    • Half of our students will use the location on the south side of the school on Laurel near the muscleman play structure.
    • All Kindergarten students that go home for lunch will use the Kindergarten Circle on Gordon Terrace for both pick-up and drop-off.
    • Teachers/associates will greet your children when they are dropped Please speak to your teacher for further details.
    • You may drop off your kindergartener when you drop off older They will be supervised on the playground by classroom associates.

    Please remember that cell phone use while driving is not permitted by State Law.